Registrar, Company Name: Museum of the Moving Image, Job Function: Registrar/Collections Management, Entry Level: No, Location(s): Astoria (New York City), New York, 11106, United States, Job Type: Full-Time, Job Duration: Indefinite, Min Education: Master's Degree, Min Experience: 3-5 Years, Required Travel: 0-10%

Job Description: The Registrar is part of the Museum’s Collections and Exhibitions departments, and is a critical part of the team that manages the day-to-day care of the Museum’s permanent collection and all activities concerning incoming and outgoing loans. The Registrar reports to the Deputy Director for Operations, Exhibitions, and Design, and oversees the application of approved procedures as well as the production and application of appropriate documentation for all these activities.

Responsibilities: Managing all details regarding outgoing and incoming loans pertaining to the Museum’s collection, special exhibitions, or special installations. Working closely with the Deputy Director for Operations, Exhibitions, and Design, the Associate Manager of Exhibitions, the Collections Manager, and the Museum’s curators, these tasks include facilitating contractual arrangements, loan agreement forms, incoming and outgoing receipts, condition reports, insurance coverage, and any other forms required for specific transactions involving art and artifacts.

 Managing all shipping arrangements for both domestic and international routes, which may also include coordinating appropriate packing and crating of objects.

 Working closely with the Museum’s Collection Manager to receive, accession, and label objects acquired for the Museum’s collection, and to supervise the safe handling, movement, installation, and storage of all objects.

 Overseeing proper storage for each object in the Museum’s care, which may include coordination with a conservator or other expert regarding the conditions requirted to store each object safely. Along with this, oversee maintenance of storage facilities, confirming all systems are working properly in maintaining and recording appropriate environmental conditions, and the proper function of all equipment used in those facilities.

 Maintaining all records of the Museums' collection, as well as all documents pertaining to the loan of objects to the Museum.

 Working closely with the Collection Manager to prepare materials for presentation to the Museum’s Collection Committee, as well as documention and follow-up on the results of these meetings.

 Taking part in the Museum exhibition planning meetings, with a particular focus on schedule and budget as it pertains to shipping and preparation of objects for transportation and display.

 Documenting and coordinating the process of de-accessioning objects, including establishing legal eligibility of objects being considered for de-accessioning.

 Working with the Executive Director, Deputy Director for Operations, Exhibitions, and Design, Curator of the Collection and Exhibitions, Associate Manager of Exhibitions, and the Collections Manager in developing long-range strategic plans and annual operating plans for the Collection department, and in determining policies related to collecting, borrowing, de-accessioning, interpreting, and exhibiting objects in the collection.

 Represent the museum before professional museum organizations and maintain liaisons in the field.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Job Requirements

Qualifications: Master’s Degree in Library Science, Film Studies, History, Museum Studies or related experience preferred.

 At least five years’ museum registration experience, including advanced knowledge of museum registration methods and procedures, materials handling, packing, and storage.

 Strong oral and written communication skills.

Other Functions: Ability to move 20 to 60 lbs. on occasion.

 Hand/eye coordination to safely and efficiently use tools and handle collection objects of various sizes and configurations. Must be able to operate PC and Mac workstations, Microsoft Office software, and must have experience with museum collection management software.

 Demonstrated ability to communicate well with a broad range of individuals including donors, volunteers, vendors, and staff. Supervisory experience preferred.

Museum of the Moving Image is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, national origin, sex, marital status, sexual orientation, age, disability, religion, veteran status, or any other characteristic protected by federal, state or local law.

Contact Person: Wendell Walker

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Email Address: registrarsearch@movingimage.us