Executive Assistant, Office Manager, Stellar Recruitment. Location: Auckland City, Auckland. Job type: Full-time. Duration Contract. Company benefits. $35 - $37 p/h, *ASAP Start, 3-month temp role.
Description: 3-month temp assignment, ASAP start * Supporting a fantastic SLT team. Are you fanatically organized & a whiz with MS Suite who loves projects? Must have 2-3 years of admin experience in a fast-paced, large structure setting.
Executive Assistant/Office Manager: $35–$37 per hour
About the role: Executive Assistant - Support the Senior Leadership Team. We're on the lookout for a proactive and highly organized office administrator manager to support our dynamic team based in Auckland. If you're passionate about keeping things running smoothly behind the scenes, thrive in a fast-paced environment, and enjoy making a real impact in your workplace — we want to hear from you.
About the Role: In this key role, you'll be the backbone of our head office operations, ensuring administrative functions run efficiently and professionally. You'll work closely with both internal teams and external stakeholders, supporting the executive team, managing communications, coordinating office logistics, and assisting in finance and facilities management. This position reports to the finance manager and plays a pivotal role in ensuring smooth day-to-day operations that support the broader business unit.
What You'll Be Doing: Managing reception duties and all general office administration. Coordinating meetings, travel bookings, and internal events. Handling correspondence, diary management, and staff contact lists. Supporting finance tasks such as invoice processing, purchase orders, and reconciliations. Maintaining filing systems and overseeing office facilities and suppliers. Assisting with internal communications and supporting the GM where needed. Contributing to a positive, professional, and safety-conscious work culture.
About You 2+ years of administration experience, ideally in a construction or project-based environment. Advanced Microsoft Office skills. Excellent written and verbal communication. Strong organizational skills and a knack for multitasking under pressure. Confident, tactful, and great at resolving issues with a solutions-focused mindset. High attention to detail and a genuine client-first approach.
Minimum Requirements: High school certification. Relevant administrative or secretarial training/qualifications.
NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.
Send your cover letter and CV to mail to: Stacey.w@stellarrecruitment.co.nz