Contracts Management and Trade Specialist. Staff Solutions Bilingual/HOBAN Recruitment. Melbourne VIC. Administrative Assistants (Administration & Office Support). Full time.

This role is responsible for managing contract negotiations and trading activities between suppliers and customers. Duties include handling customer tenders and inquiries, negotiating contract terms, administering and maintaining contracts, coordinating shipping and delivery, overseeing payment settlements, and providing after-sales support.

You will collaborate with customers and suppliers, as well as coordinate with shipping companies, freight forwarders, warehouses, and logistics providers. Interaction with government departments and agencies, along with other service providers such as travel agencies and hotels, will also be key.

Responsibilities: Negotiate and finalize trade deals with management oversight; confirm and negotiate new orders, and coordinate delivery schedules with suppliers.

Respond to trade inquiries, verify product availability and pricing with suppliers, track shipping progress, and adjust schedules as needed.

Resolve trade issues promptly with customers and suppliers; assist with sea freight insurance claims; and manage risks related to currency fluctuations and payment terms. Organize import and export clearance with customs agents, manage costs related to clearance, wharfage, and storage, and ensure compliance with contract terms. Support trade development efforts, prepare offers, proposals, and tenders, and maintain and update trade contract records.

Oversee stock management, including forecasts, pricing, order quantities, and reconciliation; manage stock requests, issue delivery instructions, and generate trade reports.

Handle trade-related accounts and documentation, including accounts receivable/payable, shipping documents, account statements, currency conversions, and arrange travel for international trade visitors.

Qualifications: Tertiary qualification or part qualification in International Trade or a related business field is a plus. Completion of Business Administration or import/export documentation course preferred. Experience in trading, importing, and exporting is advantageous.

Essential: Administrative support experience for management or teams. SAP experience is a bonus. At HOBAN, we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people. We provide reasonable adjustments, including alternate formats to the recruitment process for individuals with disability.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

If you require an adjustment to be made during the recruitment process, email our Adjustments Coordinator at adjustments@hoban.com.au