Senior Property Administrator, Sea Point & Three Anchor Bay, Atlantic Seaboard. Company Name: Dogon Group Properties. Dogon Group Properties is looking for a Senior Administrator to join our team in Sea Point.
Organized, Works well under pressure. Good at multitasking. Takes Initiative, Ambitious, Friendly, Team Player, Responsibilities include: (but not limited to).
Assisting any sales agent if and when needed with processing/loading/updating new listings (including creating new brochures), title deed requests, CMA & Propstats reports, printing Obtaining owner details, verifying property details and wording (copy) for web sites Loading onto all the relevant websites Creating brochures- printed, pdf and electronic brochures. Scanning all relevant listing cards onto the server. Downloading photos from Dropbox/We Transfer. Saving photo’s onto the server. Updating all files. Switchboard relief, if and when required. Manually capturing all web enquiries not pulled through via Propdata i.e. new development enquiries.
Drafting OTP’s with relevant information. Updating company documents. CMA searches & reports. Propstats reports. Virtual Agent searches. Database research (obtaining new owner information & contact details). Canvassing for new stock via email. Compiling mandates. Windeed property, person & company searches/reports. Requesting title deeds and property plans. Reply & follow up to web enquiries. General email, fax & scanning. General administrative tasks. HubSpot support for all agents. HubSpot – backup support – assign development leads to relevant agents. Move to correct Development pipeline. Manually create contact and deal when not feeding through from web enquiry. Processing and administration of Sales and Mandates. Booking / arranging photographer for new property shoots. Customer / Client Relations Post and After sales Correspondence. Actioning any and all office maintenance.
Ordering and control of Coffee pods. After-hours contact for alarm activation at The Kings office – thereby having to liaise with Latitude security. Full agent support – training and support. Promoting listings on P24 every week. Adding new staff onto biometric system. Adding new staff onto alarm system/hub. Keep order of the storerooms. Set up boardroom for training sessions. Computer literate. Matric certificate. Property admin experience. Must be able to use Microsoft office (Outlook, Word, Excel, Powerpoint). HubSpot experience (advantageous). Location: Sea Point. Weekdays Monday - Friday (08h30 - 17h00).
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In order to apply, forward your CV to: zaidah@dogongroup.com.