Operations Admin Coordinator. Accounted For You. Oxenford, Gold Coast QLD. Administrative Assistants (Administration & Office Support). Part-time. Add expected salary to your profile for insights.

The accounted for your business is growing, and we need a powerhouse Admin Star to keep our operations running smoothly. This is a flexible, part-time role perfect for an experienced administration and operations coordinator who thrives on structure, enjoys problem-solving, and loves keeping everyone (and everything!) organized.

We’re a dynamic bookkeeping practice, supporting predominantly female-led businesses. We are immensely proud of the caliber of clients we work with, and being an integral part of their continued success is what drives us. We’re not your typical bookkeeping firm! Our team enjoys flexible work arrangements; we are super efficient, and we work together in a collaborative and supportive way. So if you are an experienced administrator who thrives on operational responsibility and organization—and you are looking for your next career opportunity—this may well be the perfect role for you!

About This Role: Your responsibilities will be broad, and you’ll essentially coordinate and run the ‘back office’ of our busy bookkeeping business. You’ll manage everything from client onboarding to systems workflow, juggling both a ‘coordinating’ and ‘doing’ role.

Specifically, you’ll take responsibility for an amazing client onboarding experience, including liaising with our clients, organizing our processes, and ensuring the clients receive excellent first and ongoing impressions. Be trained up in our business systems, workflow & processes, and then you’ll be the main coordinator & organizer for our busy team and client schedules. Manage our software, digital and system access, and processes. Work in a very hands-on way executing a range of administration tasks, including email & diary management, website & content updates, social media creation and scheduling, and formatting presentations and documents, to name a few!

Your Superpowers: In addition to your extensive administration experience and savvy tech skills (bonus points if it’s from a service-based business), you’ll be the sort of person who is: Solutions-focused, with a positive and proactive mindset. Exceptionally organized and a stickler for details. Thrives in a fast paced environment where detail and accuracy is everything. Passionate about supporting both your colleagues and other small businesses.

A Little More About You: You must have at least 5+ years of previous administrative/operational experience, ideally in a professional services business, working and communicating directly with clients. You must live in Australia (be a permanent resident/citizen) due to our client privacy and system security requirements. You are proud of your systems and tech skills and are experienced with Xero, WordPress, Ignition, Active Campaign, and Thinkific, or keen to learn any you are not already familiar with.

This role is perfect for you if you love an environment that isn’t traditional, face-to-face, or highly structured. Your role with us will be varied, and no two days will be the same. You’re looking for a part-time role to flex around other commitments and value two-sided flexibility. You are able to work in a deep, concentrated way, with intense focus to dive into the detail, in allocated chunks of time and without interruptions.

WHAT’S IN IT FOR YOU? Where do we start? Your reliability, experience, and work ethic will be hugely appreciated, and you’ll know it. You’ll be working directly with the business owner (hello, that’s me, Lisa!) in a flexible working arrangement with committed hours that you can rely on (3-4 hours p/day between 9am-3pm, Monday-Thursday).

NEXT STEPS: If you’ve read this far and you are feeling excited and you want to work from home, in a fresh, fun, close-knit team, with flexible hours AND a business owner who values you and respects the fact you have a life outside of work, then we’d love to hear from you! We invite you to apply by following these application instructions below.

With Admin Star in the email subject or cover letter RE line. Hint: this is your first test. Generic applications won’t be considered.

Here are the instructions: Include the word savvy somewhere in your cover letter. Answer these questions in your cover letter. Tell us about your relevant experience. We need someone who is systems savvy. Tell us about why this describes you. What part of this job advertisement stood out to you and why? This is a part-time role working 15-20 hours per week, broken into 3-4 hours per day (Mon-Thurs). How does this fit into your life and other commitments?

This is an employed role (no subcontractors/agencies), and the person must be based in Australia and hold full working rights. Tell us how you meet this. What are you currently earning, or what would excite you to earn for this role? Anything else you’d like us to know?

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Email to hello@accountedforyou.com.au