School Administration Officer, The Hester Hornbrook Academy. Werribee, Melbourne VIC. Administrative Assistants (Administration and Office Support). Full time. Competitive base salary + super + salary packaging.

Summary: Be part of a highly skilled and committed team driven to help young people realize their potential, with the opportunity to work across a multicampus school setting. A competitive remuneration package is available, accompanied by salary packaging benefits. Full-time position for 2025. Located at our Werribee Campus, you must be able to travel to other campuses as required: Sunshine, CBD, Prahran, and South Melbourne.

About the Opportunity: The School Administration Officer is responsible for the delivery of friendly, efficient customer service and creating a warm and welcoming atmosphere for our school community. The administration officer is primarily responsible for providing dedicated customer support services to students, parents/carers, and visitors. The administration officer is required to uphold and maintain a high level of confidentiality in undertaking their role. This position encompasses skills in managing reception desk enquiries, incoming phone calls, word processing, data entry, reporting generation, database management, photocopying, filing, managing first aid and stationary supplies, and other general administrative tasks.  The school administration officer is also required to provide first aid and general health services to students and staff. In 2025, this position will be located at our new Werribee Campus.

Our ideal candidate will be able to successfully demonstrate the following key skills and attributes: Apply an understanding of trauma-informed practice to support students in a way that is empowering and engaging for the student cohort. Have a thorough understanding of a range of interventions that promote engagement, build rapport, and develop prosocial behaviours and relationships.

Receive incoming calls and take and distribute all messages efficiently to relevant staff, students and members of the school community. Assist the Hester Hornbrook Academy Enrolments Coordinator, Head of Student Services, and Campus Leadership when required with Campus enrolments and any related student enrolment tasks. Demonstrated proficiency and have ability to navigate and competently use IT systems in schools. Apply for and maintain Student Myki’s, Student Conveyance allowance, Camps, Sports and Excursions funding, and create and print Student PTV ID cards for campus.

Provide a high level of customer service to all customer and to optimally promote and serve the school through effective customer care. Provide support with Campus Events where required, preparing materials, coordinating catering, room bookings, etc. Maintain Visitor Management system Passtab for campus, ensuring all visitors, contractors and guests are signed in and have completed appropriate Child Safety induction. Arrange the distribution of deliveries and maintain and order as required whole school first aid and stationary supplies. Ensure that first aid is administered and that adequate first aid supplies are always available for use and in date across all campuses, and that these are stored in such a manner that they are easily identified and are accessible by a person rendering assistance to students.

Greet students when they arrive and leave the campus. Ensuring that all wellbeing concerns are reported immediately to the Head of Campus and/or Wellbeing Team Leader. Participate in regular supervision, whole school and campus meetings, the performance review processes and professional learning as required. Ensure that all Child Safe, risk management and HHA documentation is adhered to. Contribute to a culture of continuous review, improvement of student learning outcomes and achievement of the Hester Hornbrook Strategic Plan (SP) and Annual Implementation Plans (AIP).

Ensure services are delivered within the framework of MCM/Hester Hornbrook  policies and procedures, legislative requirements, and meet the relevant service standards.

Undertake administrative tasks as required by the Hester Hornbrook Executive Team and perform other duties and responsibilities as directed by Leadership Team and other staff of Hester Hornbrook.

Benefits: Hester Hornbrook Academy, as an Independently Registered school, has its own Enterprise Agreement. A competitive renumeration applies to this role together with access to tax-effective salary packaging arrangements and supportive work/life balance provisions. HHA recognizes the importance of investing in the training, learning and development of our staff.

Applications close: Friday, 8th November 2024

Address applications to Sally Lasslett, Principal.

Applications to include Key Selection Criteria, a Cover Letter and a current CV with referees.

Review the position description to understand more about the role and responsibilities.

For enquiries about this role and assistance with application submission.

We reserve the right to interview and appoint prior to the closing date.

About the Organization: Hester Hornbrook Academy is a Special Assistance School which provides flexible education and learning options, including VETiS (Vocational Education and Training in Schools), VPC (Victorian Pathways Certificate), VM (VCE Vocational Major), VCE and an extended program offering a variety of elective subjects. Recognizing that mainstream education is not suitable for all young people, our programs are driven by the personal pursuits of students.  Our HOPE—Healing-Oriented Program of Education informs our Practice model, which ensures the integration of academic intervention and growth with wellbeing and life skills. Teachers, Youth Workers, and Education Support Officers (ESOs) work together in a collaborative manner to support students to reach their individual goals. Our students include those who have disengaged from mainstream education, are young parents, currently in or leaving out of home care, experiencing homelessness and those who may be experiencing mental health challenges or learning difficulties.

Our commitment to safety: Hester Hornbrook/MCM is committed to the safety of its clients and employees, taking a zero-tolerance approach to violence within the workplace and abuse, including child abuse and abuse of people with disability. All employees are required to comply with the Child Safe Standards.

Our commitment to Diversity, Inclusion and Equity of Access. At Hester Hornbrook/MCM, we embrace our differences because we know that diversity helps us to innovate and make the biggest impact possible. Our DEI Strategy supports and drives an inclusive workplace culture. We embrace the learning opportunities that come with authentic commitment to equity of access for all. If you require specific support to apply for this position, please advise the recruiting manager listed in the advertisement. We will work with you to identify the best way to assist you. We particularly encourage Aboriginal and Torres Strait Islander candidates to apply.

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Email: recruitment@mcm.org.au