Administration Assistant Paarden Eiland Cape Town, Milnerton, Northern Suburbs. Company Name: FROGG Recruitment. Our client in Paarden Eiland Cape Town is looking for an Admin Assistant with 3 years plus experience in administration, quotes, invoicing, and PowerPoint presentations. You need to be an Admin Assistant to one of the company's Lead Interior Designers. PowerPoint (Creative) experience and any bookkeeping financial software like for example Pastel, Xero, QuickBooks or any other experience is essential for invoicing.

Salary R 15000 to R 20 000 ++  NEGOTIABLE depends on the experience

Min Requirement: Matric. Experience in Administration, Quotes and communication. Experience from Construction or Interior design industry an added bonus. Experienced in Accounting / Bookkeeping Software like pastel, quickbooks or Xero to name a few. Experienced in Excel and Microsoft office. Must have Power point and CANVA experience. Creating Powerpoint presentations. Strong Office Coordinating experience. Experience with social media – an added advantage. An interest of being creative. Customer focused.

Responsibilities: All General Administrative duties. Generating Quotes, Processing sales Orders and Order Follow Up’s. Reporting on orders. Communicating with clients on follow ups and progress. Creating of Visual Presentations (PowerPoint/Canva mostly). Specification Documents. Visit clients and do notes (act as Personal Assistant). Compiling reports on discussions and meetings. A good grasp of social media advantageous (not necessary).

Here are some best practices for Administrative Assistants in South Africa:

Technical Skills:


Proficiency in office applications: This includes Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and other relevant software programs used by your specific company.
Basic understanding of accounting principles: This can be helpful for tasks like expense reports or data entry.
Familiarity with project management tools: Tools like Trello, Asana, or Monday.com can help you stay organized and manage your workload efficiently.


Soft Skills:


Communication: Excellent written and verbal communication skills are essential for any administrative role. This includes active listening, clear and concise writing, and the ability to communicate effectively with people from diverse backgrounds.
Organization and time management: Administrative assistants often juggle multiple tasks and deadlines. Strong organizational skills and the ability to prioritize effectively are crucial.
Problem-solving and initiative: Be able to identify and solve problems independently, and take initiative to anticipate needs and offer solutions.
Discretion and confidentiality: Maintaining confidentiality is essential, especially when handling sensitive information.
Cultural awareness: South Africa has a diverse population and understanding different cultures can help you build strong relationships with colleagues and clients.


Additional Tips:


Stay up-to-date with industry trends: Attend workshops, conferences, or online courses to stay updated on the latest administrative tools and best practices.
Network with other administrative professionals: This can be a great way to learn from others, share best practices, and find new opportunities.
Be proactive and take ownership: Show initiative and be willing to take on new challenges and responsibilities.
Build strong relationships with colleagues: This will create a more positive and productive work environment.
Maintain a professional appearance: Dress appropriately for your workplace and be mindful of your body language.


By following these best practices, you can become a valuable asset to any organization in South Africa.

Here are some additional resources that you may find helpful:


The Institute of Office Administration and Management South Africa (IOAMSA): https://www.irmsa.org.za/
The PSIP (Professional Secretaries International Programme): https://ww2.arb.ca.gov/sites/default/files/2020-02/psip_pamphlet.pdf




LinkedIn: Join groups and discussions related to administrative professionals in South Africa.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

Email your CV to Adri at: adri@matziprop.co.za Contact FROGG Recruitment: 0215565598