Executive Operational Assistant, Other, Northern Suburbs. Company Name: Suga Sheets. Executive Assistant.

Responsibilities: Diary management. Presentation skills. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees and executives. Accurately recording minutes of meetings, and timeous distribution thereof.

Retrieving corporate records, documents and reports as required. Manage travel arrangements. Function co-ordination. Reading and analysing incoming emails, submissions and distributing as needed. Preparing and distributing documents and requested information to executives. Assist local management team with ad hoc admin tasks and diary management.

Administrative Support: Support local management team. Procurement (follow up on invoices). Order flowers. Support Senior People Manager with ad hoc admin Objectives of this role. Support the directors primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows.

Manage communication with employees by liaising with internal and external executives on various projects and tasks. Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Other Responsibilities: Manage professional and personal scheduling for directors, including agendas, mail, email, phone calls, client management, and other company logistics. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals. Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database. Maintain professionalism and strict confidentiality with all materials. Organize team communications and plan events, both internal and off-site.

Key Attributes: Four or more years of experience in an administrative role reporting directly to upper management. Excellent written and verbal communication skills. Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. Proficiency with office productivity tools and an aptitude for learning new software and systems. Flexible team player, willing to adapt to changes and unafraid of challenges. Ability to maintain confidentiality of information related to the company and its employees.

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Contact Tracy Heiberg: 0788949266