Job Description: The responsibilities of the receptionist role include, but are not limited to providing a warm, friendly, and professional greeting to all those who enter the office. Be the first and last point of contact for our guests.

Responsible for all meeting room allocations and smooth running, ensuring the rooms are impeccably presented for all meetings and that the required room set up is prepared promptly. Coordinate with IT to ensure the necessary resource (laptop, WebEx MS teams, etc) is available and set up for the meeting

Direct visitors to the allocated meeting room and ensure visitors are offered tea, coffee, or water at the start of the meeting

Maintain guest register as required by company policies

Notifies the team (in person) before visitor arrival what room has been allocated for the meeting and again notify the team once the visitor has arrived

Assist with calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings

Coordinate and assist with travel and accommodation for incoming staff and where required with staff traveling abroad

Assist with planning and organization of office team events

Assist with office operations and maintenance to ensure a high level of client experience

Oversee management of office supplies for pantry, printer, and stationery

Update staff lists and contact details regularly

Coordinate with IT and HR to ensure new joiners have the necessary resources (laptop, screen, access cards, parking space, etc).

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