Job Overview

The main responsibility of this position is to ensure that all invoices are completed in a timely fashion and that all calls are answered. The Invoicing Assistant/Receptionist will be responsible for creating invoices, answering, directing phone calls, greeting visitors, receiving and preparing deliveries/shipments, maintaining inventory of supplies, data entry, and other administrative assignments as needed.

Working hours are Sunday through Thursday from 8 AM to 6 PM

The ideal candidate will have high energy, providing exemplary customer service, flexibility, dependability, and willingness to do whatever it takes to get the job done—with a smile—are all highly desirable traits. Being a self-starter with a desire to exceed expectations is the key to success at our company.

Job Requirements

Experience with MS Office suite (Word, Excel, Outlook)

Excellent (oral and written) communication and organizational skills

Excellent customer service skills

Internet and technology savvy

Resourceful

Dependable

Self-starter with a high level of personal accountability

Friendly demeanor

Ability to work in a dynamic environment and comfortable working with various personality types

Team player

Job Responsibilities: Create invoices in MS Office. Be the face of the company and act as the office gatekeeper. Answer and direct all calls in a professional and courteous manner. Be mindful of staff whereabouts as calls come in to ensure all calls are answered and/or returned in a timely fashion. Take and deliver important messages. Greet guests and ensure that all visitors feel welcomed. Receive deliveries and prepare shipping labels

Create basic spreadsheets in Excel

Create and edit basic documents in Word

Coordinate reception coverage with alternate administration staff for periods of absence

Assist with the logistics and coordination of company events

Other administrative duties as assigned

How to Apply: If this position seems like a fit, please email us your resume with a cover letter letting us know why you think you would be perfect for the job.

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Email: cginvoicing@outlook.com