Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc.)

Greet and welcome guests

Answer questions and address complaints

Answer all incoming calls and redirect them or keep messages

Receive letters, packages, etc. and distribute them

Prepare outgoing mail by drafting correspondence, securing parcels, etc.

Check, sort, and forward emails

Monitor office supplies and place orders when necessary

Keep updated records and files

Monitor office expenses and costs

Take up other duties as assigned (travel arrangements, schedules, etc.)

Requirements

Proven experience as front desk representative, agent, or relevant position

Familiarity with office machines (e.g. fax, printer, etc.)

Knowledge of office management and basic bookkeeping

Proficient in English (oral and written)

Excellent knowledge of MS Office (especially Excel and Word)

Strong communication and people skills

Good organizational and multi-tasking abilities

Problem-solving skills

Customer service orientation

High School diploma; additional qualifications will be a plus.

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