Administrative Support Officer, Flexible work practices, Permanent, full time positions, Rozelle (potential for one role to be located at Milsons Point), Sydney, CBD, Inner West & Eastern Suburbs.

About us: Roads and Maritime Services exists to make NSW a better place to live. Our investment in transport infrastructure shapes the future of our cities, centres and towns and supports continued strong growth in NSW.

In the past financial year, we delivered a $7.67 billion program of work to make our roads and waterways safer and ensure more efficient journeys so our customers spend less time in traffic and more time with their loved ones.

Planning, building, maintaining and operating safe and secure networks are only part of Roads and Maritime’s purpose. Our services extend to licensing and registration, compliance, traffic management, tolling, and regulating roads and maritime access. All these services are delivered with the safety of all NSW road users in mind.

With the goal of delivering ever greater public value for the people of NSW, the Office of General Counsel at Roads and Maritime has undergone an organisational transformation, streamlining processes, enhancing the breadth and depth of our internal specialist skill-set and investing in our legal operational and practice management capabilities to drive efficiencies.

The opportunity: The Office of General Counsel provides legal advice and services that enable Roads and Maritime as it delivers for its customers. Our services help Roads and Maritime act lawfully, regulate effectively, put its best foot forward in inquests and court processes, protect its assets and interests, deliver projects and manage risks.

We have opportunities for Administrative Support Officers (two roles) to join the Office of General Counsel, during an exciting time of growth and structural change.  These are highly varied roles supporting the lawyers across our People, Safety & Regulatory, Government, Environment & Planning, Property & Commercial and Projects and Construction teams and reporting to the Director of Legal Operations and Information.

As part of a collaborative team, these roles carry out administrative processes (including invoicing, file and document creation and management), contribute to allocated projects, identify opportunities for process improvement and liaise with internal and external stakeholders to support the effective operation of the Office.

About you: Your success is important to us, so you’ll bring demonstrated experience in providing high level administrative services and the ability to collaborate as part of a professional team. Perhaps you have been working as a Legal Secretary or have worked previously in an administrative or clerical role in a professional services firm, government agency or in-house environment.

You can balance competing priorities and deadlines from multiple lawyers, have excellent organisation skills, and demonstrate enthusiasm and initiative.  You are an effective communicator who recognises the need to exercise discretion and confidentiality in handling information.

With a keen eye for detail and a flair for co-ordination, you also enjoy using technology to create more efficient administrative practices for your team. You have the ability to plan ahead, connect the dots, and think about what’s next.

You can also demonstrate: Advanced computer skills across the Microsoft Suite (in particular Word and PowerPoint) with strong document formatting skills and a working knowledge of Excel. Experience using a document management system (such as FileSite or Objective). Experience in invoice management. The ability to operate with some autonomy within the context of agreed priorities and manage the workflow of several lawyers.

Strong organisational and file management skills and demonstrated ability to take initiative. The ability to triage and prioritise incoming correspondence including telephone calls. Essential requirements. Demonstrated experience in providing high level clerical and administrative services including strong document formatting skills and a high attention to detail.

Demonstrated ability to exercise discretion and maintain confidentiality on sensitive issues. Previous experience as a legal secretary or in a legal department is desirable but not essential. For more information view the role description here.

Benefits: When you join Roads and Maritime Services, you become part of a forward-thinking organisation that will offer you generous working conditions, a real commitment to developing your skills, and flexible working options.  We understand that you’ve got a life beyond the workplace. To get your work/life balance right, we offer flexible options (including Flextime) for structuring your working week.   As the key agency in NSW for road safety, traffic management and planning, road building and maintenance, as well as improving maritime safety, we want our staff to reach their full potential.

Remuneration package to $87,169 (RMS USS Grade 5 $75,749 - $79,607, plus employer’s contribution to superannuation and annual leave loading). For more information on Employee Benefits at Transport please click here. Our Commitment to Diversity. Great people come from all walks of life and at Transport for NSW we are committed to creating a diverse, inclusive and flexible workforce which reflects the community and the customers we serve.

Job Notes: Successful candidates will need to undertake background checks and criminal record checks. How to apply To apply for this position, please submit a resume and a brief covering letter (no longer than two pages) which addresses: How your skills and experience suit the role, and Your most significant and relevant achievement. A Recruitment Pool may be created to fill similar roles for both ongoing and temporary opportunities if and as they arise.

NOTE: Never make payment to any employer, person, company, contractor or agency to get hired for a Job.

For further information about this opportunity: liz.moore@transport.nsw.gov.au