Fleet Coordinator
Company: TRS Staffing Solutions
Location: Calgary, AB
We are currently seeking a high caliber Fleet Coordinator to join our client's team of experienced professionals in Calgary
Reports to CFO
Skills/Knowledge
 Work requires knowledge necessary to understand basic operational, technical, or office processes.
 Work requires the ability to read work orders, specifications, and correspondence.
 Strong computer and typing skills including Excel, Word, PowerPoint, Outlook, Internet.
 Demonstrates a sound understanding of basic accounting processes
 Quick in mentally determining accounting solutions to problems.
 Demonstrates little difficulty in assimilating new information of a numerical nature and can process this data to reach conclusions or understand inferences.
 Strong communication and time management/organizational skills
Strong understanding of:
 Tender Acts, related OH&S regulations and procedures relating to accident management (i.e. insurance, liability, etc.)
 Federal carrier profiles
 Solid understanding of mechanical procedures, vehicle and equipment applications, general vehicle and equipment specifications (Truck Management Institute Certificate);
 Experience in insurance procedures, inventory management and electronic communication systems
 Manage fleet card ordering and distribution through current provider
 Maintenance approvals for any vehicle cost over the minimum requirement
 Coordinate vehicle delivery
 Prepare required documentation for new deliveries
 Coordinate buyout process with vendors, including collecting all documentation
 Remarketing of all company vehicles
 Prepare vehicle registration documentation
 Coordinating matters relating to the purchase, warranty, insurance, permits and registration of all vehicles
 Prepare required documentation for new purchases
 Coordinating and track the use of fleet vehicles
 Monitor, track and update preventative maintenance and inspection database (excel spreadsheet)
 Ensures compliance with maintenance standards and company policies and procedures
 Along with GM HSE, carry out accident/incident investigations related to company owned/hired vehicles;
 Monitoring the use of all company owned/hired vehicles to ensure compliance with established laws, codes, rules, regulations, policies and procedures.
 Provide functional oversight of all fleet vehicles
 System Administrator Fleet Complete (GPS system)
 Arrange installation of GPS systems
 Maintain Carrier Profile
 Coordinates the induction of vehicles into the maintenance cycle by distributing the requirements to appropriate branches (part of Carrier Profile)
 Maintain all company vehicle files
 Maintain all company driver files
 Obtain all company driver abstracts
 Coordination of all vehicle repair claims under warranty
General Capabilities
 Comfortable with self-expression.
 Capable of precise communication, even under strict time constraints.
 Superlative written communication skills (proposals, presentations, customer experience reviews).
 Motivated by a position that offers the opportunity to help others or provide some facilitative service.
 Strong and proven Project and Time Management skills.
 Ability to effectively work under tight deadlines and manage projects independently.
 Strong organizational skills and keen attention to detail.
 Work requires analysis and judgment in accomplishing diversified duties.
 Work requires the exercise of independent thinking within the limits of
 Policies, standards, and precedents.
 Competent in making analyses involving numerical data.
 Strong information gathering ability.
 Assimilates verbal information rapidly.
 Self-starter, multi-tasker self-motivated.
 Achievement oriented, competitive.
 Motivated by administrative duties or financial information processing.
 Moves quickly when making decisions.
 Accepts risk in most situations.

Apply to: prajitha.kurup@trsstaffing.com