Handling office administration, self-correspondence

Attending to the Managing Director’s requirements and reports to him directly for every job detail and status

Traffic Management for everyday trips and jobs of driver and production staffs

Oversee daily operations

Sending inquiries to suppliers and sending offers to clients

Outsourcing promotional items locally and abroad

Placing orders (for local orders, coordination with the supplier, and preparing LPO / for orders abroad: ex. China, constant coordination with the supplier and arrange all necessary documents for customs clearance and track the goods while on transit to monitor the status)

Logistics – handle import and export transactions of materials

communicate with the client regularly and understand their needs, event expectations, and requirements.

Work closely with suppliers, contractors, and many other parties at the same time

Responsible for managing supplier relationships and ordering and production of products, equipment, and items

Setting schedules and action sheets for every event and forwarding the same to the concerned parties and staff

Attending to visitors and incoming calls and outgoing calls

Manage the flow of transactions from ordering down to the delivery of goods

Preparation of quotations, invoices, Local Purchase Order, Debit Notes, Receipt Vouchers, Delivery notes (If required)

Skills: Oversee organization, preparation, and follow up for all meetings and events

Supervise Event Planner

Coordinate solicitation of event venues and report to staff and committees to determine the final selection

Coordinate travel and accommodations if necessary

Create and maintain department contact lists for venues, restaurants, etc.

Maintain event management calendar

Ability to work both independently and as part of events teams

Excellent interpersonal skills, written and verbal communication skills

Meticulous attention to detail and strong organizational skills

Excellent computer skills, including but not limited to, Microsoft Office

Ability to multitask in a fast-paced environment

Liaison and coordination with production and build teams

Liaison and coordination of third party Vendors

Ability to work flexible, extended, and often irregular hours, including nights, weekends, holidays, and long stretches of consecutive days, as dictated by the event schedule.

Able to form relationships with all levels within an organization

Employment Type

Full-time

Job Types: Full-time, Permanent.

An Important Announcement from (jobscoin.com) for jobs seekers and employers.

Do not pay any type of payment to get the job or hire someone. We are just sharing jobs from multiple sources and we are not responsible for any type of scam.

Email: suma@marketingeye.ae