Payroll and Human Resources Assistant, Beaconhills College, Melbourne, Bayside & South Eastern Suburbs. Payroll and Human Resources Assistant Beaconhills is proudly a co-educational Christian College with an open-entry enrolment policy. Our College provides outstanding educational opportunities to a large number of families in the outer south-eastern suburbs of Melbourne. We have two large campuses, both providing education from Prep to Year 12, with our Little Beacons Learning Centre at our Pakenham Campus.

Our wonderful students and professional staff make Beaconhills a great place to work. In the ever-changing and complex 21st century world, a comprehensive and holistic education provides the platform for a successful life. At Beaconhills we aim to provide a large range of educational opportunities for our students so they can grow and develop in a supportive, yet challenging environment.

Position details: Beaconhills is seeking a Human Resources and Payroll Assistant who is primarily responsible for providing back up payroll functions, HR administration and Learning and Development administration.

You will take direction from the Payroll Specialist and Human Resources Officer and report to the Head of Human Resources.  You must have proven experience in payroll coordination and HR support and have excellent organizational skills, demonstrate high level communication skills and enjoy the challenge of working as part of a team assisting to meet the needs of management and employees to ensure the smooth operation of the College.

The is a permanent, part-time (0.60 FTE) position, commencing July 2019 or by negotiation.  The ordinary hours of employment will be 8:30am – 5:00pm each Tuesday, Wednesday and Thursday.

 Key Responsibilities: Payroll Provide back-up and support for payroll processes as required, which may include monthly end-to-end payroll for 500+ employees using Micropay Meridian. Timesheet processing and the use of payroll software. Utilising ConnX and Meridian, calculate and process employee leave entitlements in accordance with relevant Awards/EBA's. Prepare calculations and processing of termination pays, redundancy payments and advance pays where required. Process salary packaging and sacrificing arrangements for staff.

Process superannuation contributions, ensuring the College meets statutory requirements. Assist College staff by providing customer service, advice and support on matters relating to payroll matters, including ConnX employee portal, leave enquiries, wage and salary enquiries. Learning and Development. Provide administration support to the Deputy Headmaster in regards to the Professional Learning of staff. Manage and maintain the Professional Learning Database. Conduct reporting on staff Professional Learning. Answer enquiries relating to staff professional learning.  Other duties as directed by the Deputy Headmaster.  Human Resources

Provide generalist HR support. Coordinate the HRIS system (ConnX) ensuring all staff data is current and correct. Coordinate the various compliance regulations for staff. Assist with implementation and monitoring of policies and procedures which provide an effective, consistent and timely delivery of HR services to support organisational needs.

Maintain and develop the HRIS, in consultation with Payroll, drawing reports and information where necessary. Maintain an effective personnel filing system. Other duties as directed by the Human Resources Officer.

Key Competencies: Advanced computer and keyboard literacy, including experience with specialist payroll systems, the Microsoft Office suite and databases. High level problem solving skills. Effective written communications skills. High level of accuracy and attention to detail. High-level organisational and time management skills. Strong decision-making and analytical skills. Strong interpersonal skills including negotiation skills and conflict resolution skills. Adaptability - ability to pick up new systems quickly and adapt to new environments. Ability to handle multiple tasks. Ability to demonstrate initiative and work under pressure. High degree of confidentiality and discretion.

Selection Criteria Essential: Relevant qualification or minimum 2 years’ experience in a Payroll position, including processing and superannuation payments for 500+ staff. Demonstrated data entry and computer-based payroll experience. Knowledge of, and experience in the application of contemporary HR procedures and practices. A high level of ability to interact proactively with staff at all levels of the organization.

Demonstrated competence in analytical and problem solving skills. Demonstrated high-level communication and interpersonal skills. Demonstrated capacity to work both independently/autonomously with minimal supervision and collaboratively within a team. Demonstrated excellent time management skills including the ability to plan, set priorities and to meet deadlines, with flexibility to alter priorities to meet changing demands.

The incumbent must hold or be able to obtain: A Working With Children Check. A current Police Certificate. Desirable. Familiarity with the operation of schools. Working knowledge of and experience in using Sage Micropay is preferable. Working knowledge of and experience in ConnX is desirable. An understanding of how to interpret legislation, regulations, awards, industrial agreements together with policies and procedures.

Experience working with databases will be highly regarded.  Why work within the HR team at Beaconhills College?. Enjoy the corporate environment close to home. Be a part of a wonderful and supportive team. Work across both our Pakenham and Berwick Campuses. The option to take an additional 2 weeks of annual leave per year. Enjoy a Generalist HR and Payroll position with a wide range of variety in duties.

Applications should include: A cover letter that addresses your suitability to the role A curriculum vitae detailing your qualifications and experience Contact details of three professional referees. Equal Employment and Child Safe Statement Beaconhills College has zero tolerance for child abuse.  Beaconhills is a child safe employer and is committed to the welfare of children and their protection. Beaconhills has systems to protect children from abuse, and will take all allegations and concerns very seriously and respond to them consistently, in line with our policies and procedures.

All potential employees and volunteers will be required to comply with the College’s Child Safe Policy and Code of Conduct. Beaconhills performs thorough assessments of potential and existing employees in accordance with this policy.  The assessments will be used to ascertain whether the potential or existing employee is a fit and proper person to be trusted to work in a school environment and in the position applied for or held.  The screening process includes, but is not limited to, Criminal Records Checks, Working with Children Checks and checks of social media accounts.

Beaconhills College is committed to Equal Employment Opportunity principles and is committed to the principles of merit-based selection, equity, diversity and procedural fairness in our recruitment process.

Aboriginal and Torres Strait Islander peoples are encouraged to apply for all positions at Beaconhills College.

Enquiries should be directed to the Amy Conroy in the HR team on: Amy.Conroy@beaconhills.vic.edu.au